Terms of reference and guidelines

The South Sudan Common Humanitarian Fund (CHF) is designed and governed in accordance with the CHF terms of reference (TOR), and under the oversight and coordination of the Humanitarian Coordinator. The allocation process guideline also describes the detailed roles and responsibilities of the constituent stakeholders.
 

Application process and templates

The CHF standard allocation mechanism is used to allocate CHF resources and to ensure funding for priority projects in the Consolidated Appeal Process (CAP) framework. The first standard allocation round is held early in the year. A second round takes place after the CAP mid-year review if sufficient funds are available in the CHF. A policy paper and a timeline are launched to highlight the allocation’s strategy and priorities. CHF applications are submitted to cluster coordinators using the Standard Allocation template, Project Summary template  and Project Budget template.

To prepare for unforeseen circumstances, a specified amount (US$) or percentage of the CHF is kept in the CHF Reserve to allow for rapid and flexible allocations. Projects within or outside the CAP are eligible for CHF Reserve funds. Applications are submitted to cluster coordinators using the CHF Reserve template, Project Summary and Project Budget template. They are also copied to the CHF Technical secretariat (chfsouthsudan@un.org).

The CHF uses the clusters’ defined Standard Output Indicators to measure the achievements of projects funded through standard and reserve allocations. Each project must select at least three of the cluster’s standard output indicators at the time of submitting the application. CHF recipients are expected to report against these indicators. The monitoring team will also look at the indicators to measure performance.

Revisions and extensions

CHF recipients are encouraged to adhere to the agreed grant duration and objectives. If an extension of duration and/or revision of budget and activities are required, a CHF recipient should use the Allocation Revision and No-Cost Extension template. The requests need the cluster coordinators’ endorsements.

For any questions, please contact the CHF Technical secretariat:  CHFSouthSudan@un.org