Forms & Guidelines
Sudan Common Humanitarian Fund: Timeline for First Round Standard Allocation 2012
| Activity | Date | Description | Tool/Document | Responsible | ||||
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Preparatory Discussions
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Oct 12 |
Preparatory meeting with sector leads and NGO representatives.
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CHF 2012 Time Line
CHF Forms and Guidelines |
OCHA | |||
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Sector/cluster Consultations
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Oct 14-18 |
Sector coordination meetings held to determine programmatic and geographic priorities, activities, indicators etc and select technical review group.
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CHF Form 1: Sector Priorities
CHF Form 4A: Priority Criteria (this form must be completed anytime before the TRG meets) |
Sector leads | |||
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Develop/Finalize Policy Paper
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Oct 19-23 |
OCHA - Draft first round allocation guidance/policy paper.
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| Oct 23-30 |
Draft Policy Paper circulated to CHF Advisory Group for review
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CHF 1st Round Standard Allocation Policy Paper
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OCHA | ||||
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| Nov 1 |
CHF Advisory Group Meeting: comments and endorses a final Policy Paper. Dissemination to CHF Participants.
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Develop/Submit Proposals
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Oct 26 - Nov 9 |
UN agencies and NGOs draft proposals and submit to CHF Technical Unit and sector lead.
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CHF Form 2: CHF Standard Allocation Project Proposal
CHF Form 3: CHF Project Budget |
Participants | |||
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| Nov 10-17 |
Sector leads review and forward copies of proposals and evaluation criteria sheet to CHF Technical Unit and technical review group.
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Sector Leads & sector partners | ||||
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| Nov 11-19 |
CHF Technical Unit conducts eligibility review of proposals (1st part of the criteria sheet) and forwards to technical review group.
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CHF Form 4B: Eligibility and Evaluation Criteria
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OCHA UNDP FMU |
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Indicative Contributions Announced
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Nov 15 |
Indicative CHF donor contributions announced
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Email announcement to Sector Leads
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OCHA | |||
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Technical review group meets to review proposals and select set of proposed projects for CHF funding.
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Nov 20 – Dec 15 |
Technical review groups conduct review of proposals culminating with a list of proposed projects for CHF funding for final review by the HC.
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CHF Form 4B: Eligibility Evaluation Criteria - remaining parts
CHF Form 5: TRG Report |
Sector leads | |||
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Sector leads forward the allocation matrix to the potential grantees to complete with a 48-hour turnaround time to the CHF Technical Unit.
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CHF 1st Round Standard Allocation Matrix (example 2011)
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OCHA Sector leads |
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CHF Advisory Review Group review of proposals and Sector Defense
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Dec 1 – Jan 20 |
CHF AG/overall review group conducts review of all proposed allocations. Meets on rolling basis as set of proposed projects submitted.
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Sector Defense Template (PowerPoint presentation) CHF ARG Minutes and Action Points (example 2011)
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OCHA | |||
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Allocation
Letters Issued |
Jan 20-27 |
Allocation letters are signed by the HC and sent to CHF grantees.
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OCHA to HC | ||||
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UN agencies will submit letter of acceptance to CHF within two weeks to begin the disbursement of funds.
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CHF Form 6: Acceptance Letter (template 2012)
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UN Agencies to HC | |||||
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NGOs will submit PPA documents within two weeks to begin the disbursement of funds.
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PPA (example 2011)
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NGO's to UNDP FMU | |||||
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Funds
Disbursed |
Jan 25 – Feb 15 |
Funds disbursed to CHF recipients within two weeks upon completion of FMU paper work/documentation requirements
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UNDP FMU and Participants |
