Allocations
The Sudan Common Humanitarian Funds' Standard Allocations happen once or twice per year, with Emergency Reserve Allocations ocurring on an ad hoc basis to cover new emergencies or critical gaps.
Key Documents for 2013 Standard Allocation I
- The 2013 CHF Policy Paper outlines the allocation strategy and provides guidance for the first allocation round.
- The Sector Defences show sector priorities for 2013.
Sudan Common Humanitarian Fund: Timeline for 2013 Standard Allocation I
(Revised by HC on Nov 1st)
| Activity | Date | Description | Tool/Document | Responsible | |||||
|
Preparatory Discussions with AG WG
|
October 24 |
Preparatory meeting with CHF Working Group.
|
|
CHF 2013 Time Line
|
|||||
|
Preparatory Discussions with Sector Leads
|
October 24 |
Preparatory meeting with sector leads and NGO representatives.
|
|
CHF 2013 Time Line
|
OCHA | ||||
|
Sector/cluster Consultations
|
October 24 - November 7 |
Sector coordination meetings held to determine priorities, ranking criteria for project selection and select technical review group.
|
|
Sector Leads | |||||
|
Training for TRG and Sector Leads
|
November 19 |
Half day training for Sector Leads and TRG members on allocations and the TRG process.
|
|
OCHA | |||||
|
|
|
|
|
||||||
|
Develop/Finalize Policy Paper
|
November 7 - 8 |
OCHA - Drafts first round allocation guidance/policy paper.
|
|
CHF 1st Round Standard Allocation Policy Paper (example 2012)
|
OCHA | ||||
| November 11 - 12 |
Draft Policy Paper circulated to CHF Working Group for review
|
|
|||||||
|
|
|
||||||||
| November 13 | Draft Policy Paper circulated to CHF Advisory Group for review | ||||||||
| November 20 |
CHF Advisory Group Meeting: comments and endorses a final Policy Paper. Dissemination to CHF Participants.
|
|
|||||||
|
Sector partners receive policy paper
|
November 21 |
Sector Leads share policy paper with sector partners.
|
|
CHF 1st Round Standard Allocation Policy Paper
|
Sector Leads | ||||
|
|
|
|
|
||||||
|
Develop/ Submit Proposals
|
November 21 - December 6 |
UN agencies and NGOs draft proposals and submit to CHF Technical Unit and sector lead.
|
|
Participants | |||||
| December 6 - 13 |
Sector leads review and forward copies of proposals and evaluation criteria sheet to CHF Technical Unit and technical review group.
|
|
|
||||||
|
|
|
|
|||||||
| December 6 - 13 |
CHF Technical Unit conducts eligibility review of proposals (1st part of the criteria sheet) and forwards to technical review group.
|
|
OCHA | ||||||
|
Indicative Contributions Announced
|
December 11 |
Annual General Meeting of Advisory Board: Indicative CHF donor contributions announced.
|
|
|
OCHA | ||||
|
|
|
|
|
||||||
|
Technical review group meets to review proposals and select set of proposed projects for CHF funding.
|
December 13 - January 20 |
Technical review groups conduct review of proposals culminating with a list of proposed projects for CHF funding for final review by the HC.
|
|
Sector Leads | |||||
|
Sector leads forward the allocation matrix to the potential grantees to complete with a 48-hour turnaround time to the CHF Technical Unit.
|
CHF 1st Round Standard Allocation Matrix
|
Sector Leads | |||||||
|
Mock Sector Defense
|
January 20-24 |
Sectors present mock defenses to OCHA to receive guidance and feedback on areas for improvement
|
|
CHF ARG Minutes and Action Points
|
OCHA | ||||
|
CHF Advisory Review Group review of proposals and Sector Defense
|
January 29-30 |
CHF AG/overall review group conducts review of all proposed allocations. Meets on rolling basis as set of proposed projects submitted.
|
|
CHF ARG Minutes and Action Points
|
OCHA | ||||
|
Allocation Letters Issued
|
February |
Allocation letters are signed by the HC and sent to CHF grantees.
|
|
Allocation letter and table
|
OCHA to HC | ||||
|
UN agencies will submit letter of acceptance to CHF within two weeks to begin the disbursement of funds.
|
|
CHF Form 7: Acceptance Letter
|
UN Agencies to HC | ||||||
|
|
|
|
|||||||
|
NGOs will submit PPA documents within two weeks to begin the disbursement of funds.
|
|
PPA
|
NGO's to UNDP FMU | ||||||
|
Funds Disbursed
|
February |
Funds disbursed to CHF recipients within two weeks upon completion of FMU paper work/documentation requirements.
|
|
|
UNDP FMU and Participants |
