Forms & Guidelines

Sudan Common Humanitarian Fund: Timeline for First Round Standard Allocation 2012

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  

Activity   Date   Description   Tool/Document   Responsible
Preparatory Discussions
  Oct 12  
Preparatory meeting with sector leads and NGO representatives.
 
  OCHA
                 
Sector/cluster Consultations
  Oct 14-18  
Sector coordination meetings held to determine programmatic and geographic priorities, activities, indicators etc and select technical review group.
 
CHF Form 1: Sector Priorities
CHF Form 4A: Priority Criteria (this form must be completed anytime before the TRG meets)
  Sector leads
                 
Develop/Finalize Policy Paper
  Oct 19-23  
OCHA - Draft first round allocation guidance/policy paper.
 
 
   
             
Oct 23-30  
Draft Policy Paper circulated to CHF Advisory Group for review
 
  OCHA
   
 
 
 
   
Nov 1  
CHF Advisory Group Meeting: comments and endorses a final Policy Paper. Dissemination to CHF Participants.
 
 
   
                 
Develop/Submit Proposals
  Oct 26 - Nov 9  
UN agencies and NGOs draft proposals and submit to CHF Technical Unit and sector lead.
 
  Participants
 
 
 
 
   
Nov 10-17
Sector leads review and forward copies of proposals and evaluation criteria sheet to CHF Technical Unit and technical review group.
 
 
  Sector Leads & sector partners
 
 
 
 
   
Nov 11-19
CHF Technical Unit conducts eligibility review of proposals (1st part of the criteria sheet) and forwards to technical review group.
 
  OCHA
UNDP FMU
 
     
 
 
 
   
Indicative Contributions Announced
  Nov 15  
Indicative CHF donor contributions announced
 
Email announcement to Sector Leads
  OCHA
                 
Technical review group meets to review proposals and select set of proposed projects for CHF funding.
  Nov 20 – Dec 15  
Technical review groups conduct review of proposals culminating with a list of proposed projects for CHF funding for final review by the HC.
 
  Sector leads
 
 
 
   
Sector leads forward the allocation matrix to the potential grantees to complete with a 48-hour turnaround time to the CHF Technical Unit.
 
CHF 1st Round Standard Allocation Matrix (example 2011)
  OCHA
Sector leads
 
     
 
 
 
   
CHF Advisory Review Group review of proposals and Sector Defense
  Dec 1 – Jan 20  
CHF AG/overall review group conducts review of all proposed allocations. Meets on rolling basis as set of proposed projects submitted.
 
Sector Defense Template (PowerPoint presentation) CHF ARG Minutes and Action Points (example 2011)
  OCHA
                 
Allocation
Letters
Issued
  Jan 20-27  
Allocation letters are signed by the HC and sent to CHF grantees.
 
Allocation letter and table (letter and table example 2011)
  OCHA to HC
 
 
 
   
UN agencies will submit letter of acceptance to CHF within two weeks to begin the disbursement of funds.
 
CHF Form 6: Acceptance Letter (template 2012)
  UN Agencies to HC
 
 
 
   
NGOs will submit PPA documents within two weeks to begin the disbursement of funds.
 
  NGO's to UNDP FMU
 
     
 
 
 
   
Funds
Disbursed
  Jan 25 – Feb 15  
Funds disbursed to CHF recipients within two weeks upon completion of FMU paper work/documentation requirements
 
 
  UNDP FMU and Participants