Sudan Humanitarian Fund: Reserve for Emergency - RfE Case for Funding Template

The Consultation process on a potential Reserve for Emergency allocation is initiated by the SHF.

When a new or deteriorating emergency takes place, SHF requests the OCHA sub-office* to convene sector focal points in the State to discuss the need for a Reserve for Emergency Project (RfEP). If such need is there, the OCHA sub-office will share this ‘case for funding’ with the SHF. The case identifies the emergency, caseload, the relevant sectors, the urgent gaps, an indicative budget and the best placed implementing partner(s) in the field.

The SHF subsequently shares the case for funding with the sector coordinators for comments. When finalized, the SHF shares the case for funding with the Humanitarian Coordinator (HC) for approval and with the Advisory Board (AB) for comments. At the same time, it will invite the selected partner to submit a proposal in the GMS, in line with the conclusions of the approved case for funding. When no further comments from the AB, the endorsed case for funding is shared with sector coordinators and focal points for further dissemination. Other partners can make their case for funding (adding to the case endorsed case for funding), which will be taken into consideration if submitted within 72 hours after sharing the endorsed case for funding.

After the review process (by SHF and sectors) in the GMS, the HC approves the project. The Advisory Board will be informed that the project is approved. With no objections from the Advisory Board, the proposal can be consolidated in a grant agreement. The SHF prepares the grant agreement and submits it for signing to the RC/HC, the partner and OCHA HQ. Costs become eligible from the date of Grant Agreement signature by the IP. Disbursement of funds can take up to 10 days. This process can take up to 4 to 6 weeks before implementation can take place.

*In case no OCHA sub-office in the state, or a nation-wide response, SHF will directly consult with sector coordinators in Khartoum.